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Administrative Project Coordinator

Quincy, MA 02269

Employment Type: Contract Expertise: Project and Program Management Job Number: 24141 Pay Range: $40.00 - $46.00

Job Description

Job Title: Administrative Project Coordinator
Location: Quincy,MA/Hybrid

Overture Partners' client has an immediate need for an Administrative Project Coordinator. To secure an interview for this role, candidates must meet the following criteria:

Must Haves:
  • Strong working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Access, Visio).
  • Ability to handle confidential information with discretion.
  • Excellent written and verbal communication skills across various departments.
  • Ability to work independently with minimal supervision.
  • Demonstrated skill in complex administrative duties requiring independent judgment and decision-making.
  • General understanding of IT technologies and processes.
  • Knowledge of methods used in the preparation of charts, graphs, and pivot tables.
  • Ability to multitask and manage competing deadlines effectively.
  • Strong organizational and planning skills.
  • Self-confident, flexible, responsive, and eager to learn.
  • Strong information-gathering and monitoring skills.
  • High attention to detail and accuracy with a proactive approach.

What the Client Needs you to Do:
Works with a high level of professionalism, organizational skills, and a desire to work in a fast-paced, performance-driven environment. This individual will serve as the primary administrative support and coordinator for the Chief Information Office (CIO). Responsibilities include daily core administrative tasks and coordination of mission-critical activities. Additionally, ad hoc projects will be completed as needed to support various requests for information and executive-level presentations. The ideal candidate is highly motivated, mature, goal-driven, a fast learner, and exceptionally organized and adaptable to change. Proficiency in Microsoft Office tools is required.

Detailed Job Duties and Responsibilities:

The CIO Project Coordinator will provide the following services (including but not limited to):
  • Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; and adjusting plans.
  • Conducts research, collects, and analyzes data to prepare reports and documents, including running queries and summarizing information into consolidated charts and graphs.
  • Coordinates monthly meetings on behalf of Executive IT Management, including preparation of agendas, related correspondence, presentations, and follow-up activities.
  • Provides calendar management support to the SCIO (backup function).
  • Assists in meeting preparation, including agenda and materials development.
  • Sends reminders for overdue action items and conducts follow-up.
  • Attends meetings, records decisions and action items in minute format, and organizes both electronic and hard-copy meeting materials.
  • Coordinates off-site Executive Management meetings and other related events as necessary.
  • Assists with day-to-day facilities-related requests and issues.
  • Acts as a liaison on safety and facility-related concerns for the Quincy office.
  • Manages and orders central IT office supplies as needed.
  • Produces H1B letters, tracks and reports on requests, and serves as a liaison to the legal team regarding H1B letter requests.
  • Assists with educating staff on office policy.
  • Develops and maintains a professional culture in the SCIO office.
  • Provides courteous and efficient general office assistance to all members of the IT department, including live support when needed.
Educational Requirements:
  • Bachelor’s degree in business or equivalent experience.

Additional Information:

W2 employees of Overture Partners who work 30 or more hours per week are eligible for the following benefits: medical (choice of 3 plans), 401(k) starting on day one, a variety of voluntary benefits including life and disability insurance, and sick time if required by law in the worked-in state/locality.
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About Quincy, MA

Ready to kickstart your career in the vibrant Quincy, Massachusetts area? Nestled just a short drive from Boston, this dynamic region offers a perfect blend of historical charm and modern opportunities. From the stunning views of Quincy Bay to the picturesque Adams National Historical Park, this area boasts a rich history waiting to be explored. Indulge in fresh seafood at local favorites like The Clam Box or take in a show at the renowned Thomas Crane Public Library. With easy access to professional sports games at the TD Garden or cultural delights at the Quincy Symphony Orchestra, there is no shortage of excitement here. Discover your next career move in Quincy and embrace the unique culture and endless growth possibilities that this enchanting region has to offer. Explore our job listings now.